If you have any questions, comments or concerns about any aspect of this policy or how Wilson Hartnell, handles your information please email our privacy team at firstname.lastname@example.org
What information do we collect?
We collect personal information from you in several ways; you may share information with us, or we may collect it using other means. In this section we explain the different ways we collect personal information from you and some ways in which that information will be used.
Requesting information from us and responding to your queries
We process contact information such as name, email address, telephone number or postal address, preferences, and other declared personal information about you when you provide it to us. For example, when you fill out online forms, subscribing to our services, call, or text us, enquire about our products and services.
Interacting with us via Social Media Channels
We process information relating to you when you interact with us through social media platforms such as Linkedin or Facebook.
Registering for and attending our events, seminars, or conferences
If you choose to attend one our events, we will ask for your contact information to provide you with details of the event and manage your attendance. For in-person events, we may ask you to provide us with accessibility information, if appropriat
Updating you on developments and initiatives
We may process your contact information to keep you updated on updates and developments in our business.
Interacting with our website
Applying for a job with Wilson Hartnell
Visiting our offices
We may collect information such as contact information (including name, email address, telephone number) and CCTV footage in respect to your visit to our office address.
Interacting with us as a client of Wilson Hartnell
Interacting with us as a supplier or partner to Wilson Hartnell
Engaging stakeholders in relation to our clients
We process information in relation to you as an individual where we believe our Clients’ updates, news, products and/or services that may be of interest or relevant to you. Please see our Stakeholder Mapping Policy here for further information.
How do we use it?
We will use your personal information in the following ways. We are also required by law to state a “legal basis for processing”, i.e., to tell you on what grounds we are allowed to use your information, and this is also set out below:
|How we will use your personal information||Our legal basis for processing|
|To provide or respond to you, with information that you have requested, e.g., this could relate to a newsletter, bulletin, an invitation for an event, your interaction with us on social media||Consent – we only use your personal information for this purpose if you have asked us to do so. You can withdraw your consent at any time.|
|To keep you updated with developments and initiatives at Wilson Hartnell, its affiliates or partners||Our legitimate interests – we use your information to provide you news and updates on Wilson Hartnell, its affiliates or partners. You will always have the opportunity to opt-out in each correspondence.|
|To process your registration for and attendance at events, seminars, conferences, and meetings with Wilson Hartnell, its affiliates or partners||Our legitimate interests – we use your information to book you on to the requested events and to send confirmation to you and the event organiser.|
|To respond to specific queries you may raise regarding Wilson Hartnell, its affiliates and partners||Consent – we only use your personal information for this purpose if you have asked us to do so. You can withdraw your consent at any time.|
|To provide you with better ways of accessing information from this website||Consent – we only use your personal information for this purpose if you have consented for us to do so. You can withdraw your consent at any time.|
|To process and consider your job application.||Our legitimate interests – we use your personal information to assess your job application, update you on its status and keep you informed of other opportunities, if you have asked us to, via the methods you have selected.|
|To manage your visit to the office||Our legitimate interests or any other purposes required by law such as for example, compliance with fire protection regulations.|
For how we use your information that is collected using cookies and similar technologies please see the “Cookies” page here.
Do we pass your information to third parties?
We may send your personal information to other Wilson Hartnell and WPP group companies, affiliates and third parties to help us process your personal information for the purposes set out in this policy. Further details of our group companies can be found here.
We may disclose your personal information if we or any of our assets are the subject of a sale or similar corporate transaction. We will ensure that the third parties who receive your personal information are required to keep it confidential.
We may disclose personal information to third parties when we reasonably believe we are required by law, and in order to investigate, prevent, or take action regarding suspected or actual unlawful or otherwise prohibited activities, including, but not limited to, fraud.
Where do we send your information?
We are a global company and therefore we may transfer your personal information to countries around the world including the US and other countries outside of the UK and Europe. We will, where the country to which your data is transferred has not been found to provide an adequate level of protection, put in place appropriate safeguards (we use standard contractual clauses) to ensure your information is protected.
How long do we keep your information?
Third Party Websites
How do we protect your information?
We take appropriate technical and organisational measures to ensure that your personal information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used.
This website is not intended or designed to attract children under the age of 16. We do not knowingly collect personal information from or about any person under the age of 16. If you are under 16 years old and wish to ask a question or use this site in any way which requires you to submit your personal information, please get your parent or guardian to do so on your behalf.
You are entitled to ask:
- 1. for a copy of the personal information we hold about you, and details about how we are processing your personal information;
- 2. to have any inaccuracies in your personal information corrected;
- 3. if we are processing your personal information by automated means and on the basis of your consent (see “How do we use it?”, above), for us to provide your personal information to you in a structured, commonly-used and machine-readable format. You can also ask us to provide your personal information directly to a third party in this format, and, if technically feasible, we will do so; and
- 4. to have your personal information erased, or for our use of it to be restricted (for example, if your preferences change, or if you don’t want us to send you the information you have requested).
Please contact us using the details set out below if you would like to exercise any of these rights.
You also have the right to make a complaint to the supervisory authority if you’re not happy with how we’ve handled your personal information. Please refer to the data protection authority where you are located. In Ireland, the supervisory authority is the Data Protection Commission (http://www.dataprotection.ie).
Wilson Hartnell appreciates and values the identification and reporting of security vulnerabilities carried out by well-intentioned, ethical security researchers. Please read our Responsible Disclosures Policy in full.
How to contact us
If you wish to exercise any of your rights in relation to your personal information or if you have any queries about how we use your personal information, please let us know by contacting us at the following address: Wilson Hartnell, 6 Ely Place, Dublin 2 or by email at email@example.com.